Job Description

Job Title: Administrative/Project Specialist

Duration: 3+ Months (Possible extension)

Location: Marlborough, MA 01752

Hybrid Role

Responsibilities:

• Performs general administrative duties that may include photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail.
• Answers questions related to established policies and procedures. Directs people to the appropriate resource.
• Coordinates projects/assignments of broader scope, independently seeking appropriate internal and external resources as necessary such as:
• Assembling and distributing materials
• Compiling and/or tracking data
• Verifying the accuracy of data collected
• Makes decisions within established guidelines regarding planning, organizing, and scheduling of work.
• Creates and types routine documents (letters/memos/e-mails, presentations, etc.) and revises as necessary; ensures accuracy in grammar and spelling.
• Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner.
• Confidential information typically consists of department or employee sensitive information (i.e. employee salaries).
• Manage data, procedures and/or processes related to function.
• Coordinate, organize and/or lead administrative tasks in support of functional area.
• May assist professional and technical staff with special projects.
• Provide data and information to other functions on processes and procedures, as requested.
• Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations.
• Provides data and information to others on functional unit processes and procedures.
• Updating Smartsheet for programs ensuring checklists are complete
• Peer to peer request handling
• Travel deviation reviews

Education/Experience:

• High School or equivalent and 2 years of related experience with certification in assigned area preferred.
• MS Excel and Smartsheet experience
• Great communication skills
• Handle multiple projects
• Flexibility between admin and project tasks throughout the day

Job Tags

Similar Jobs